Managing Multiple Copies of Files

Ok, ok, if you absolutely must have copies of the same file living in different libraries in SharePoint, this post will show how you’d manage that.  Keep in mind, you’ll have to maintain the updates which means you’ll need to remember that there are copies out there and you’ll need to follow the steps below to push the changes out to the other copies.

First, select the document that you want copies of and go to More > Properties

properties

 

Next, click Manage Copies in the ribbon

manage-copies

Click the New Copy button

new copy

You’ll then get to a page that lets you specify the destination library and you can change the name of the file if you’d like.

destination

You’ll then see a confirmation page.  Click OK

status

finish

Now your documents are linked and if you make a change to the source, you can update the copies by following the same steps as above and instead of clicking New Copy, you’ll click Update Copies (screenshot #3).  That will take you to a page that will let you select which files you wish to update.

update-copies

 

 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s